Description
As an Administration Coordinator, your primary responsibility is to ensure the efficient functioning of administrative tasks within the organization. You will serve as a central point of contact for various departments, facilitating communication, and coordinating administrative activities to support the overall operations. This role requires a proactive approach, strong organizational skills, and the ability to manage multiple tasks simultaneously.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Supervise the security team and the support team, ensuring smooth operations and optimal performance.
- Allocate support staff for floor cleaning and preparation before operational hours.
- Create duty rosters for security and support staff to cover all operational hours and events.
- Assist administrative staff in applying for leave, manage approval procedures, deploy other staff to cover shifts, and update leave records in the HR system.
- Handle HR issues among team members within your capability and escalate unresolved issues to your immediate manager for resolution.
- Maintain all maintenance and service records for office equipment, including generators, elevators, air conditioners, water filter systems and dispensers, water tanks/ pumps, and office vehicles.
- Follow a daily routine checklist provided by management, completing tasks as required. Submit filled-out routine log sheets daily to your assistant manager for record-keeping.
- Handle requests received through the Jira ticket system, including transportation, meeting setups, staff requests for stationery, and maintenance.
- Conduct training and evaluation for all security and support staff to ensure compliance with safety and hygiene standards according to Muve standards.
- Adhere to all other general HR-related policies and procedures.
- Providing transportation for administrative duties and promptly responding to emergencies
Job Requirements
- A Diploma in Business Administration, Human Resources, or a related field is a must-have qualification.
- Candidates with hands-on experience in Office Maintenance, Security, Janitorial Service Management or HR Roles with demonstrated leadership capabilities are preferred.
- Holding an electrical wiring certification would be an added advantage.
- Strong organizational skills, attention to detail, and multitasking abilities are essential for success.
- Effective communication and interpersonal skills are necessary for smooth collaboration with employees and stakeholders.
- Proficiency in MS Office Suite applications (Word, Excel, PowerPoint, Outlook) is a basic requirement.
- Familiarity with HR systems and software like HRIS is beneficial, improving HR process efficiency and overall productivity.
- This role necessitates a valid driver's license for operating both motor cars and dual-purpose vehicles
Skills
Analytical
Scheduling
Organization skills
Multi tasking
Positive Attitude
HRIS
Office Maintenance
Industry Sector