Supply Chain Executive

Responsibilities

• Update accurate General Ledger (GL) entries and cost center allocations for invoices related to freight in the SAP System.
• Ensure to collect Freight Invoice details from suppliers and update the freight detail working file and send acknowledgment emails to suppliers.
• Responsible for obtaining approval from the Global Freight Team to ensure the accuracy of the freight invoice details provided by the suppliers.
• Obtaining approval from the Procurement Senior Manager for freight invoices pertaining to Import/ Export invoices.
• Liaise with the Central Business Finance Team for urgent payment approvals.
• Submission of Approved invoices to SSC AP Team for payment and reject invoices communication to suppliers via E-mail along with the reject reason.
• Identify the internal issues pertaining to the freight invoice and communicate to the internal stakeholders in order to resolve timely manner.
• Preparation of weekly aging reports and identify invoices close to the 30day payment deadline and identify bottlenecks and communicate to the Supply Chain Team lead for further action.
• Generate the posted invoice report and communicate to the Export Dept, BU Controller, and SSC AP.
• Obtaining approval from the relevant authorized personnel (According to the Authorization limits) for the local transport invoice, wherever necessary.
• Verification of Local transport invoices by cross-checking supporting documents and freight conditions and submission to 1st approver.
• Coordinate with global contact managers to oversee and manage freight rates as well as budgeting activities, ensuring accurate and efficient handling of these critical tasks.
• Assist in audit-related tasks by addressing and resolving freight queries.
• Maintain excellent relationships with Supply Chain partners and provide clear, concise, and accurate responses to them on various queries.

EXTERNAL CANDIDATE PROFILE

• Bachelor's Degree from a recognized University.
• Professional qualification in CIMA (UK) / ACCA (UK) / ISMM/ CIPS will be advantageous.
• 2 - 3 years of relevant experience at least in one sub-function in finance/ Supply Chain.
• Experience in ERP systems, preferably in SAP.
• Demonstrated proficiency in Microsoft Excel & other office applications.
• Excellent level of verbal and written English communication skills.
• Flexibility and willingness to meet varied working hours.
• Comfortable interacting with Senior Management and key business partners throughout the organization.